Memberships
Plans, renewals and freezes without a spreadsheet of exceptions.
- Plan types, durations and pricing
- Instalments and auto-renewal
- Freeze, extension and transfer
- Family and corporate memberships
Services
Gym & Fitness Centre Management
Memberships that renew, and members who keep coming back
Overview
What it solves
Gyms fail on renewals, not on sign-ups. A member who stops attending in week six will not renew in month twelve, and by the time anyone notices, they are gone.
This tracks membership, attendance and engagement together, so a drop in visits triggers a conversation while it can still be reversed — and renewals are chased automatically rather than remembered.
Gym
Memberships that renew, and members who keep coming back
Request a demo and quoteOr email quote@iiwebs.com
Modules
What is inside Gym & Fitness Centre Management
Every module below is included. Anything you do not need can be switched off for your deployment rather than cluttering the screens your team uses every day.
Access & attendance
Who is in the building, and who has stopped coming.
- Biometric and RFID access control
- Attendance history per member
- Inactivity detection and alerts
- Capacity and peak-hour tracking
Training & progress
The reason members stay: visible progress.
- Personal training session tracking
- Workout and diet plan assignment
- Body measurement and progress logs
- Trainer allocation and load
Billing & collections
Recurring revenue that collects itself.
- Automatic renewal invoicing
- Online payment links and reminders
- Dues and defaulter tracking
- PT and add-on billing
Member engagement
Automated contact that does not feel automated.
- Renewal and expiry reminders
- Win-back campaigns for inactive members
- Class booking and announcements
- Feedback and referral requests
Business reporting
Retention, not sign-ups, is the number to watch.
- Active, expiring and lapsed members
- Renewal and retention rate
- Revenue by plan and trainer
- Peak utilisation by hour
Who it is for
Configured for how you actually operate
Independent gyms
Memberships, access and collections in one place from day one.
Fitness chains
Multi-branch access with a single membership and consolidated reporting.
Yoga and dance studios
Class-based scheduling and pack-of-sessions billing.
CrossFit and boutique studios
Class capacity, waitlists and coach allocation.
Deployment
Three ways to run it
Managed cloud
We host it on our own NVMe infrastructure, monitored around the clock, with backups, SSL and updates handled. Most clients choose this and never think about servers again.
- Nothing to install or maintain
- 99.9% uptime target
- Automatic backups with tested restores
- Scales as you add branches
Your own server
Deployed on hardware or a cloud account you control, for organisations whose policy or regulator requires data to stay in a specific place.
- Your infrastructure, your control
- On-premise or your cloud account
- We install, harden and hand over
- Support contract available
Mobile access
The parts of the system that belong on a phone go on a phone — field staff, approvals, dashboards and anything captured away from a desk.
- Android and iOS
- Offline capture with sync
- Role-based mobile access
- Published under your own accounts
Included
What comes with every system we build
Yours outright
Source code, data and documentation are handed over on full payment. No lock-in, no per-user licence that grows into a tax on your own growth.
Configured, not forced
We map your existing process first and shape the system around it. You should not have to change how your business works to suit software you paid for.
Migration included
Your existing data — masters, balances, history — is mapped, trial-imported and reconciled against records you already trust before anything goes live.
Training and handover
Your team is trained on the workflows they actually use, with documentation, and we stay close through the first month of live running.
AI where it earns its place
Agents and automation can be layered on afterwards — document reading, reminders, reporting on demand — once the core system is running and proven.
Support and AMC
Ongoing maintenance with agreed response windows, updates and monitoring, from the same team that built it.
Related systems
Other systems businesses like yours run
Every system below shares the same core, so two of them running side by side share one login, one stock table and one set of reports rather than becoming two islands.
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Questions
Questions we are asked about this system
Can members access more than one branch?
Yes. A membership can be branch-specific or all-access, with entry validated at whichever branch the member visits and usage reported per branch.
Does it integrate with biometric access?
Yes. Standard fingerprint and RFID controllers are supported for entry, so attendance is captured without anyone at the desk marking it.
No cost · No obligation
Request a demo and a fixed price
Tell us how many branches, roughly how many users and what you run today. Within two working days you get a written scope, a timeline and a fixed price — and a demo on your own data if you want one.